Executive Assistant | Job Description
Madlug is an award winning social enterprise and certified B Corp bag brand. It was founded by Dave Linton in 2015 with a simple mission to fund the giving of bags to children in care to prevent and eventually see an end to bin bags being used to move their belongings in. In our first seven years we have given over 55,000 bags to children.
We are looking for a new team member to provide PA and administration support to Dave Linton the Founder/CEO of Madlug CIC. The role will include being part of the wider Madlug team and will offer some general administration support to help us achieve our mission. The ideal candidate will have excellent organisational and communication skills and will be proficient in managing and flexing workload to meet demands of the role. Confidentiality is key
Our Mission
We will give 90,000 pack away travel bags to children in care across the UK and Ireland by April 2024 because no child should carry their life in a bin bag or plastic shopping bag.
ROLE DUTIES & RESPONSIBILITIES:
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Providing confidential and effective PA and administrative support to the Founder/CEO, including diary management and scheduling, meeting and event organisation, travel booking, drafting correspondence, and dealing with confidential matters.
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Proactively manage the emails of the Founder/CEO as first point of contact, prioritising queries and requests and using initiative to resolve or escalate issues as appropriate in a timely and effective manner.
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Liaising with a range of key contacts and partners to ensure effective communication and planning.
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Financial management for Madlug including expenses reconciliation, invoicing and paying suppliers, producing financial reports as required.
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Undertaking research and assisting with the compilation of materials and resources as required for presentations and events.
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Attending meetings /events with the Founder/CEO, taking minutes and compiling action points as required.
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Supporting the Madlug CIC board and the Madlug Foundation trustees with administration duties.
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Assist with team administration including monitoring of annual leave, sickness and general management tasks.
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Facilitate internal communication amongst the team.
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Helping with recruitment and the on-boarding of new hires.
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Madlug is a small team, and this position will require you to carry out additional responsibilities as and when needed.
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There may be a need for occasional travel around the UK or Ireland as part of this role.
PERSON SPECIFICATION:
A well organised individual with a strong administrative background who can demonstrate how they are able to work to demanding and often conflicting deadlines. Our mission is central to everything we do at Madlug and it is important that all of our employees share our vision and passion. Trustworthy, empathetic, tenacious and self-motivated are some of the key attributes we value in our team members.
Essential:
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Two years experience in an administrative role
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Two years basic bookkeeping experience using cloud-based software
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Excellent communication skills
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Ability to be an excellent problem solver with quick, thoughtful reactions
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Be highly motivated and able to work on own initiative
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Strong organisation skills
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Experience of working to deadlines
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Excellent IT skills – including MS and Google packages
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Full driving licence
Desirable:
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Experience, interest or knowledge of the care system for children and young people.
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Experience using Xero would be beneficial
Hours:
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15 - 20 hours per week-Monday to Friday (distribution of these hours to be agreed but applicants should be aware that evening & weekend work will be required at times)
Location:
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Hybrid working model. You will be expected to work at least 2 days per week at Madlug HQ, Richhill, Co Armagh.
Salary & Benefits:
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£21,000 per annum (Pro Rata)
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Competitive Pension Scheme
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Leadership Development
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Generous discount of Madlug products
READVERTISED: Closing on 5th October 2022
